How it works

Done for you, start to finish.

From a 30-minute call to agents running in your systems, usually within four weeks. Here’s exactly what happens and what we need from you.

How we build · done for you

You bring the know-how.
We build the agents.

No software to learn and no prompts to write. The rainmindz team designs, builds, connects and runs your agents, and reports back every month.

0130 minutes

Discovery call We map where your team’s hours go and which work agents should take on first.

✓Where your team’s hours go✓Which agents to start with✓Systems we’ll connect

02Week 1

Agent blueprint A written plan: which agents, what they do, their guardrails and what success looks like.

✓A written plan for each agent✓Guardrails and escalation rules✓Success measures and a clear price

03Weeks 2–4

Build & connect We build the agents and connect them to Clio, MyCase, PracticePanther and the rest of your stack.

✓Agents built on rainmindz engines✓Connected to your systems✓Tested with your team before launch

04Ongoing

Run & improve We monitor every agent, review results with you monthly and keep making them better.

✓Monitoring and quality checks✓A monthly results review✓New agents as you grow

What we need from you

One owner on your sideSomeone who knows the workflow and can make decisions.

Access to your systemsAccess to the tools the agents will work in.

Examples of great workScripts, templates and past examples so agents match your standard.

An hour a weekDuring the build, for testing and feedback.

The platform underneath

Built on rainmindz engines.
Tuned for law firms.

aitelzVoice agents

PowersIntake agent

aitextbotzChat agents

PowersClient chat agent

aicrmzCRM agents

PowersAvailable on request

airatingzReputation agents

PowersReputation agent

aillmzAI search agents

PowersAvailable on request

aidotzorchestration layerConnects every agent to each other and to your systems, with approvals, audit logs and alerts. Custom agents are built on it too.

Writing your playbook down first

Law firms already have rules, they are just in partners' heads. Before building, we sit with a lawyer who owns each area and write them down: which matters you take, which conflicts to check, which clauses always get flagged and how fast intake must respond. Those become the contract playbook and intake script the agents follow. If a rule is unclear, the agent is told to ask a lawyer, not to guess.

Drafts, sign-off and the matter record

Every legal output is a draft until an attorney approves it. Intake summaries, contract issue lists and research memos arrive with sources and are logged against the matter in Clio, MyCase, PracticePanther or your document system. Agents share matter details only with people you authorise. For the build, prepare: Matters with unusual facts go to a lawyer with a short summary instead of a standard reply.

A sample of past intake notes
Your preferred clause positions
Conflict check and engagement steps
Who may approve each type of draft

The first four weeks in practice

Week one is the written blueprint, reviewed by a partner. Then intake usually goes first, because calls and web enquiries are the easiest to test safely. Contract review follows once the playbook is agreed. A lawyer reads the early drafts side by side with their own, and their corrections shape the next version. Monthly reviews cover accuracy, turnaround and any matter types that need new rules. Multilingual intake can be added for practices that need it. Your lawyers always see the draft before any client does.

FAQ

Questions,
answered.

All questions →

No. The agents support your lawyers. Anything legal they produce is a draft for attorney review, and client-facing agents never give legal advice.

NewsletterAI automation, once a month.New use cases, prompts and guides. No spam.

Give your lawyers their hours back.

01A 30-minute call with the rainmindz team02A written agent blueprint within a week03No commitment until you approve it

Discovery call · 30 minVideo call with the rainmindz team

Pick a day · November

Pick a time · Mountain Time